SARPCCO STANDARD OPERATING REQUIREMENT (SOR) FOR THE IDENTIFICATION AND RETURN OF NON RECOVERED MOTOR VEHICLES TO THEIR LAWFUL OWNERS

The SARPCCO Standard Operating requirement SOR for the identification and return of recovered stolen motor vehicle to their lawful owners pertaining to Namibia is as follows:

Police requirements for identification and release of vehicle

• Documentation Required:
  • Registration document (Certified copy of registration document)
• Original letter of authority to release vehicle to appointed person
• Containing what particulars, i.e. company letterhead, addressed to whom, vehicle particulars, police reference no, appointee's full names & ID/Passport no's, etc
• Statement by insurance Company pertaining to insured vehicle, claimant indemnified, vehicle property of company
• Statement of financial institution, vehicle under financial agreement, property of the bank
• Statement by owner stating that the vehicle is not insured or financed
• Court order, ordering the release of the vehicle
• Police official/s who may sign/authorize vehicle release
• Police documents required for transition of vehicle through country and border posts
• Customs documents requirements for removal or transition from or through country

• Persons to identify a vehicle; when and or/on appointment only
• Owner on invitation only
• Complainant in theft case on appointment only
• Procedure upon proof of death, ill health, emigration, non-trace-ability of owner/complainant
• Invitation/Communication through Interpol office only

Justice Department

• Requirements for obtaining court order for release of vehicle:
• Presence of Legal Owner or Legal Representative

• Documentation required
• Original Registration Document
• Certified copy of registration document (who must certify country of origin or Embassy or Police)
• First information crime statement by complainant (certified copy)
• Statement from Insurance Company stating that the vehicle was insured, claimant was indemnified
• Statement by financial institution stating vehicle is under finance agreement

Customs Tribunal Requirements

• Documentation required:
• Registration Document
• Copy of registration document certified by whom
• Original letter of authority to release vehicle to appointed person
• Containing what particulars, i.e. company letterhead, addressed to whom, vehicle particulars, police reference no, appointee's full names & ID/Passport no's, etc
• Statement by Insurance Company pertaining to insured vehicle, claimant indemnified, vehicle property of company
• Statement of financial institution, vehicle under financial agreement, property of the bank
• Statement by owner stating that the vehicle is not insured or financed
• Court order, ordering the release of the vehicle
• DPP/Attorney General/Customs Tribunal authorized to release vehicle
• Police official/s who may sign/authorize vehicle release
• Police documents required for transition of vehicle through country and border posts
• Customs documents requirements for removal or transition from or through country
• Taxes, i.e. Road, Carbon Tax, Third Party Insurance, etc
• Storage release fees payable before release

• Persons to identify a vehicle; when and or/on appointment only
• Owner on invitation only
• Complainant in theft case on appointment only
• Procedure upon proof of death, ill health, emigration, non-trace-ability of owner/complainant
• Invitation/Communication through Interpol office only

Last update: March 2008